Executive assistent

- Organizing & maintaining agendas, appointments, team meetings

- Organize meetings (onsite and offsite), effective administrative and logistical preparation

- Negotiate with external vendors to secure best prices

-Take and distribute meeting minutes as required

-Issue other preparatory materials, agendas, etc

-Manage international and local travel arrangements  

-Make cost-effective choices in travel and entertainment arrangements

-Organise business expense claims for the functional Directors in line with ZBB travel & expense policies  

-Create and distribute PO numbers for global cost centres

-Liaise with finance and vendors as needed to ensure smooth execution of payment, use of TradeShift, etc

-Proficiency with Outlook, MS Office, Word, Powerpoint and video-editing software

-Highly organised and proactive

-Team player, willing to step in as needed on a wide range of topics

-Able to juggle multiple priorities

-Accurate with strong attention to detail

-Confidence in negotiating with vendors taking a cost-conscious approach

-Creative skills with audio and visual content

-Diplomatic attitude and high integrity in dealing with confidential information

-Excellent communication and collaboration skills

-Fluent in English both written and verbally (Dutch is a bonus)

-Bachelor’s degree or equivalent, preferably in the direction of administration / support. 

-At least 4 years of experience as assistant at director level.

-Experience working in an international and fast paced environment

The contracting is done via Yacht broker partner